Data security is our top priority. Read here how we keep your data safe and private!
KINEXON Data Protection Policy
KINEXON appreciates your visit to this website and your interest in our services and products. We want you to feel comfortable in your interactions with our company and your privacy is of high importance to us. As such, please feel free to contact us if you find any part of this policy unclear or if you have any questions.
This policy therefore explains what personal data may be collected and processed either through your use of the KINEXON website or when contacting us. It applies to all webpages hosted on the domain www.kinexon.com and to the services we use when conducting our business processes. It does not apply to any linked websites provided by other companies.
We reserve the right to amend this policy, particularly if the website is updated, if new technologies are deployed, if the legal requirements are amended or if relevant decisions are handed down by the courts.
GENERAL
KINEXON GmbH
Schellingstr. 35
80799 München
Represented by the management as stated in the imprint.
Phone: +49 (0)89 2006 1650; info@kinexon.com
You can reach our data protection officer at
datenschutz@kinexon.com
What data do we collect?
Some data are collected when you contact us, for example by providing them to us on the contact form.
Other data are collected automatically by our IT systems as soon as you visit our website. These are:
Additional data may be collected if you wish to apply for a role at KINEXON
How we use your data
KINEXON will process your personal data for the following purposes:
We will inform you where we require your consent to process your personal data. Otherwise, we will process your personal data to meet our legitimate business interests or where it is needed to comply with a legal obligation. Our legitimate interest typically consists of wanting to provide the best possible quality for our services such as our website. In addition, we may also process your personal data to enter into a contract with you or to perform our obligations under an existing contract.
In order to conduct the processing described above, your data may be forwarded to other subsidiaries and parties of the KINEXON group. This processing may take place outside the European Economic Area (EEA), subject to the limitations on confidentiality and security in accordance with applicable data protection regulations.
We will not retain your personal data for longer than is necessary and we will hold it only for the purposes for which it was obtained.
For the purpose of building a business relationship, we will evaluate your data and have defined the following deletion deadlines. If the evaluation shows that there is no chance for a cooperation, your data will be deleted immediately. Should we see an opportunity to build a business relationship, your data will be saved to our systems. They will be automatically deleted however, if we do not see any interaction for two years (e.g. opening a newsletter, visiting the website, downloads). Your rights in terms of the GDPR remain unaffected by these typical periods.
KINEXON has implemented appropriate technical and organizational security measures to protect your personal data against unauthorized access, misuse, loss or destruction.
Cookies
Our website use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s storage until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of the website.
What rights do you have regarding your data?
You are entitled to exercise the following rights in respect of your personal data:
You can exercise these rights by contacting us using the contact details provided above.
You also have the right to lodge a complaint with a data protection supervisory authority about our processing of your personal data (art. 77 GDPR). Should you have a complaint, we would be grateful if you would contact us first to address the matter!
HUBSPOT CRM-PLATFORM
We use the tool HubSpot CRM (hereinafter “HubSpot”) to store and process the data in our sales and marketing processes. This is an all-in-one platform for inbound marketing, sales, CRM and customer service provided by HubSpot Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141 USA. As HubSpot cannot guarantee that data will not be transferred to the USA, we have entered into agreements with HubSpot involving EU standard contractual clauses. HubSpot, Inc. participates in the EU-US Privacy Shield Agreement and the Swiss‑U.S. Privacy Shield and is certified for compliance with them.
Details and information about HubSpot’s privacy policy can be found at https://legal.hubspot.com/de/privacy-policy
Specific details and information about the cookies used by HubSpot can be found at https://legal.hubspot.com/cookie-policy and https://legal.hubspot.com/de/cookie-policy
HubSpot helps us to manage customer-related profiles that are generated as soon as an initial contact with us takes place by telephone, digitally, by email, via our website (e.g. by submitting a form) or in any other way.
We use HubSpot in our company for the following processing operations:
Contact forms, download of information material, registration for events, newsletter:
On our website you will find various contact forms through which you can request free information material from us (e.g. product brochures, case studies, white papers, etc.), event tickets, registration for webinars and/or newsletters. In order to receive this information material from us, you must complete a form and send it to us. Form fields that must be completed to receive the information material are marked with an * as mandatory fields.
The data collected via these forms will be processed and stored in HubSpot. In addition to the data you enter, your IP address and the time at which you subscribed to the marketing newsletter are stored. In addition to the form data, HubSpot evaluates the data collected about you via cookies when you send the form data. With the help of HubSpot, we can send you individualised and tailored information about our services. This not only has the advantage for us that we only send you targeted information that we think you may be interested in. In addition, we monitor how you respond or interact with the information we provide. If we determine that you are not interested in the content offered, we will stop providing you with more information.
The legal basis for this processing is your consent, which you can of course revoke at any time
ANALYTICS AND THIRD-PARTY TOOLS
When visiting our website, your behavior may be evaluated using cookies and third-party analytics. This analysis is pseudonymised/anonymised where possible. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found below.
Unless otherwise stated in this privacy policy, the operator of all Google services mentioned here is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”).
YOUTUBE
Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.
If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established and the information about which of our pages you have visited is transmitted.
If you’re logged in to your YouTube account, YouTube associates your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.
YouTube is used to help make our website appealing and is in our justified interest pursuant to Art. 6 (1) (f) GDPR.
Further information can be found in the data protection declaration of YouTube under https://www.google.de/intl/de/policies/privacy.
GOOGLE TAG MANAGER
This website uses the “Google Tag Manager” service. The Tag Manager is a tool for the management of tags used for tracking in online marketing. The Tag Manager itself does not process any personal data, since it is purely for the administration of other services – e.g. Google Analytics, etc. -. For more information about the Tag Manager, please visit the privacy policy.
GOOGLE ANALYTICS
Our website uses Google Analytics, a Google web analytics tool using cookies. The information generated by the cookie about your usage of the website is generally transferred to a Google server in the USA and stored there. We have activated IP anonymization for this website so that Google will shorten your IP address if you are located within the EEA.
Only on rare occasions, the entire IP address will be transferred to a Google server in the USA and shortened there. On behalf of the website operator, Google will use this information to analyze your usage of the website in order to compose reports about the website activities and to perform further services related to the website and web usage towards the website operator. The transfer of your IP address for the purposes of Google Analytics won’t be merged with other Google data.
You can prevent your browser software from storing cookies with a change of settings; we however point to the fact that in this case you may not be able to use all features of this website to its full extent. Moreover, you can prevent the assessment of the data generated by the cookie and related to your usage of the website (including your IP address) as well as Google processing this data with downloading and installing the following browser Plug-In retrievable from https://tools.google.com/dlpage/gaoptout?hl=en or by clicking on the link: Disallow Google Analytics to track me.
GOOGLE ADS (FORMERLY GOOGLE ADWORDS)
KINEXON uses the “Google Ads” service for ‘conversion tracking’, i.e. we can see what happens after you click on one of our ads. Cookies are used for this with a limited validity and they do not contain any personal data. Personal identification of the user is therefore not possible. Our legitimate interest in using this service is to analyze and optimize the operation of our website.
GOOGLE REMARKETING TAG
We also use Google’s remarketing technology. This allows us to serve you personalised advertising on appropriate advertising spaces on other websites, based on the interests you have shown on our website. This option is limited to a maximum of 18 months.
You can find more information on this in Google’s data protection statement. You can prevent interested advertisements by installing this browser plug-in.
HOTJAR
We use Hotjar in order to better understand our users’ needs and to optimize our service and user-experience (e.g. how much time you spend on which pages, which links you choose to click, what users do and don’t like, etc.) and this enables us to build and maintain our service with user feedback. Hotjar uses cookies and other technologies to collect data on our users’ behavior and their devices. This includes a device’s IP address (processed during your session and stored in a de-identified form), device screen size, device type (unique device identifiers), browser information, geographic location (country only), and the preferred language used to display our website. Hotjar stores this information on our behalf in a pseudonymized user profile. Hotjar is contractually forbidden to sell any of the data collected on our behalf.
For further details, please see the ‘about Hotjar’ section of Hotjar’s support site.
GREENHOUSE
Should you apply for a role at KINEXON, your data will be entered into our recruiting platform Greenhouse https://www.greenhouse.io/de/privacy-policy based in New York, USA. We use this to manage our available roles, schedule interviews and document potential new hires. This processing activity may include all categories of personal data listed above including any sensitive data that you may need to provide in the recruiting process. If relevant, we may also share data you have entered into Greenhouse with parties involved in the hiring process such as investors or recruiters
This processing activity may include hosting the service, storing your data and using the data for internal development and improvement of the Greenhouse platform. In the provision of the services, Greenhouse also uses sub-processors as detailed in their privacy policy.
Should you wish to revoke this processing activity, you can contact the Data Protection Officer at KINEXON and we will delete the data from the platform with immediate effect. Otherwise an automatic deletion of the data is configured for 180 days with an automated reminder asking if you want to extend the storage.
SOCIAL PLUGINS
Social network plug-ins are integrated on our website. Please keep in mind that user data might be processed outside the scope of the GDPR, which can result in risks for the users. Social networks also process personal data for marketing or advertising purposes and create user profiles. For detailed information about processing of your data and ways to object, please refer to the Privacy Policies of the particular social media provider.
Should you wish to prevent the tracking of your activity on this website from being attributed to your account with the plugin provider, we would ask that you please logout from the account before using our website.
Plugins are included by the following providers:
a) Facebook
The social plugin of the social network Facebook is provided by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA (www.facebook.com), and Facebook Ireland Limited, Hanover Reach, 5 – 7 Hanover Quay, Dublin 2, Ireland (www.facebook.de) („Facebook“).
On overview of the Facebook plugins can be found here: http://developers.facebook.com/docs/plugins
Information regarding data protection from Facebook can be found here: www.facebook.com/policy.php
Should data be transferred to a location where the data protection level is below European standards outside of the EEA, it takes place under cover of the EU-US Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC
Should you desire to withdraw your consent from Facebook for this functionality, you may do so here: https://www.facebook.com/settings?tab=ads
Facebook provides us with so called “Insights” for our social media site on their platform. These are statistical analysis of the performance of our social media site. Your data is processed under joint controllership of Facebook and us pursuant to Art. 26 GDPR. Please find the essential information at
https://www.facebook.com/legal/terms/page_controller_addendum
b) Instagram
Instagram Plugins are provided by Instagram LLC., 1601 Willow Road, Menlo Park, CA 94025, USA („Instagram“). An overview oft he plugins can be found here: http://blog.instagram.com/post/36222022872/introducing-instagram-badges
Information regarding data protection from Instagram can be found here: https://help.instagram.com/155833707900388/
c) LinkedIn
LinkedIn plugins are provided by LinkedIn Ireland Unlimited Company
Wilton Place, Dublin 2, Irland. Information regarding data protection from LinkedIn can be found here: https://www.linkedin.com/legal/privacy-policy.
Should you desire to withdraw your consent from LinkedIn for this functionality, you may do so by creating an Opt-Out-Cookie: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out
LinkedIn provides us with so called “Insights” for our social media site on their platform. These are statistical analysis of the performance of our social media site. Your data is processed under joint controllership of LinkedIn and us pursuant to Art. 26 GDPR. Please find the essential information at
https://legal.linkedin.com/pages-joint-controller-addendum
d) Xing
Xing Plugins are provided by XING AG, Dammtorstraße 29 – 32, 20354 Hamburg, Deutschland (“Xing“). Information regarding data protection from Xing can be found here: https://www.xing.com/app/share?op=data_protection.
e) Twitter
Twitter plugins are provided by Twitter Inc., 1355 Market St, Suite 900, San Francisco, CA 94103, USA („Twitter“). An overview of the Twitter plugins can be found here: https://twitter.com/about/resources/buttons
Information regarding data protection from Twitter can be found here: twitter.com/privacy
Should data be transferred to a location where the data protection level is below European standards outside of the EEA, it takes place under cover of the EU-US Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000TORzAAO
Should you desire to withdraw your consent from Twitter for this functionality, you may do so by creating an Opt-Out-Cookie: https://twitter.com/personalization